How long should a quote be valid?
Choose a quote validity period based on supplier prices, workload, exchange rates and project uncertainty.
A validity period prevents an old quote from remaining open indefinitely when costs, capacity or market conditions may have changed.
Match validity to cost stability
If supplier prices or exchange rates move quickly, a shorter validity period may be appropriate. Stable service work may support a longer period.
The goal is to give the customer enough time to decide without forcing your business to honor outdated assumptions.
State the exact date
Use a clear expiry date rather than vague wording such as valid for a limited time.
If the customer responds after expiry, confirm whether the original quote still applies before beginning work.
Keep revisions identifiable
When scope or price changes, issue a revised quote with a new version or reference and updated validity date.
This avoids uncertainty about which document the customer accepted.
This guide provides general educational information and is not legal, accounting, tax or financial advice. Requirements vary by country, industry and transaction. See how Docuivo tests its tools and calculations.