Delivery note vs invoice: what each document proves
Separate evidence of delivery from the request for payment and keep both records connected.
A delivery note records what was delivered; an invoice records what the customer is being charged. They may be issued at similar times but should not be confused.
Delivery records support fulfillment
A delivery note can record quantities, delivery date, condition notes and recipient confirmation.
It is useful when physical handover matters to the transaction.
Invoices support accounts receivable
The invoice states the amount due, due date and payment information, along with the goods or services being billed.
The invoice may reference the delivery note or order to make approval easier.
Keep evidence connected
Using related document numbers gives both parties a clearer audit trail when questions arise.
Retention and evidentiary requirements vary, so follow the rules applicable to your business and transaction.
This guide provides general educational information and is not legal, accounting, tax or financial advice. Requirements vary by country, industry and transaction. See how Docuivo tests its tools and calculations.