Packing slip checklist: two cartons and a partial shipment example
Prepare carton-level quantities, record a short shipment, and check the packing slip against what is actually inside the parcels.
A packing slip should describe the goods in the shipment you are packing now, not copy the entire order as though everything is enclosed. Work through this fictional two-carton example before printing your own slip.
Start with the order, then count the actual shipment
Order PO-208 contains six notebooks, four mugs and two desk mats. Only three mugs are available today. One mug remains unshipped. The ordered total is twelve units; the two cartons in this shipment contain eleven.
| Item | Ordered | Carton 1 | Carton 2 | Not shipped |
|---|---|---|---|---|
| Notebook NB-01 | 6 | 6 | 0 | 0 |
| Mug MG-02 | 4 | 0 | 3 | 1 |
| Desk mat DM-03 | 2 | 0 | 2 | 0 |
| Total units | 12 | 6 | 5 | 1 |
Make a slip for each carton
For carton 1, enter six notebooks and label the document “PO-208 — carton 1 of 2” in Reference or Notes. For carton 2, enter three mugs and two desk mats. Do not print all eleven shipped units on each carton slip: that would imply twenty-two units across the pair.
The current Docuivo packing-slip editor has descriptions and quantities, but no dedicated ordered/shipped/backordered columns or automatic carton grouping. Create each carton’s slip separately. Use Notes to identify the one mug not shipped; do not add it as a packed line.
Order PO-208 — shipment 1 — carton 2 of 2. This carton: 3 mugs MG-02 and 2 desk mats DM-03. One additional mug MG-02 from the order is not included in this shipment. Dispatch timing will be confirmed separately.
Check the recipient and package references
Compare the delivery address with the approved order. A billing address is not automatically the delivery destination. Keep the order number, shipment reference and carton number readable so the receiving team can match the slip with the parcel.
If a shipment needs customs, carrier or product-specific paperwork, a simple packing slip is not a substitute. This example covers a packing check only, not an export-document specification.
Perform a final pack-and-paper check
Count each carton against its own slip before sealing. Mark whether the listed quantity is individual units, pairs or packs; “3” alone is not enough when one SKU represents a set. Open the PDF and check the descriptions and quantities before printing.
- Carton 1 contains six units; carton 2 contains five.
- The slips list eleven shipped units, not twelve ordered units.
- The missing mug is explicitly marked as not shipped.
- No price or payment status is required for this packing exercise.
- The packing slip does not confirm receipt of goods or payment.
This guide provides general educational information and is not legal, accounting, tax or financial advice. Requirements vary by country, industry and transaction. See how Docuivo tests its tools and calculations.